How-to
Contract renewal notice periods: how to never miss one
Contract renewal notice period explained: how to count it, give notice that counts, what Australian law says, and build a register so you never miss one.
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Guides
Plain-English guides to contracts, tenders and policies
How to read the documents that matter, find what's in them before a deadline, and check what an AI tells you about them.
Written by Liam Killingback, the founder building FileAI in Australia.
Guides for any document
Reading contracts, policies and long documents, and checking what an AI tells you about them.
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9 min read
How to make a study guide from lecture slides
Turn a lecture deck into a study guide that helps: a simple structure, what to include, how to check it against the slides, and how to test yourself on it. Read the guide -
8 min read
How to write a presentation script from your slides
Write what to say on each slide, time it and rehearse it, with extra help for presenting in a second language: simpler English that still sounds like you. Read the guide -
9 min read
Practice questions and active recall: how to study by testing yourself
Why testing yourself beats rereading, what the research shows, and how to write practice questions from your notes or slides that help you remember. Read the guide -
9 min read
How to build a literature review comparison table
Build a literature review matrix: the columns to use (methods, sample, findings, limitations), how to read each paper, and how to turn it into a review. Read the guide -
8 min read
How to check an AI answer against the document it came from
Why AI answers about a document go wrong, what a useful citation lets you do, a five-step check and the red flags to watch for. Read the guide -
9 min read
Residential lease: what to check before you sign
A renter's lease checklist: rent increases, deposit, renewal, ending early, repairs, subletting, pets, entry, utilities, fees and questions to ask. Read the guide -
9 min read
Insurance policy exclusions: how to read the fine print
How to read a policy's definitions, exclusions, conditions, limits and deductible or excess, with worked examples and questions for your insurer. Read the guide -
9 min read
Employment contract: what to check before you sign
What to check in a job offer or employment contract: pay, probation, overtime, notice, non-competes, IP, confidentiality, bonuses and termination. Read the guide
United States: RFP and HOA guides
Plain-English guides for US proposal teams and homebuyers: what the documents ask for, and what to check before you commit.
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9 min read
Section L vs Section M: how to read an RFP's instructions and evaluation factors
Section L tells you how to write and submit the proposal. Section M tells you how it is scored. How they fit together and what to do when they disagree. Read the guide -
11 min read
How to build an RFP compliance matrix (free Excel and CSV template)
Build an RFP compliance matrix that catches every instruction, evaluation factor, form and deadline. Step-by-step method and a free Excel and CSV template. Read the guide -
10 min read
How to shred an RFP: a reading order for small-business bidders
Shredding an RFP means breaking it into single requirements so nothing is missed. The reading order, words to hunt for and traps in amendments and attachments. Read the guide -
11 min read
RFP vs RFQ vs IFB: what each solicitation means and how to respond
An IFB is won on price alone, an RFP on best value, an RFQ with lighter rules. What each federal solicitation means, plus RFIs and sources sought. Read the guide -
9 min read
HOA resale package: what to check before you close
A buyer's checklist for the HOA resale package or estoppel letter: fees, reserves, special assessments, lawsuits, insurance, rules and questions to ask. Read the guide -
8 min read
HOA special assessments explained for home buyers
What an HOA special assessment is, why associations levy them, who pays at closing, how to spot one coming in the documents, and what to ask before you buy. Read the guide -
10 min read
How to read an HOA reserve study: percent funded, funding plans and red flags
What's in an HOA reserve study: components, percent funded, full, threshold and baseline funding plans, red flags, and what it says about assessments. Read the guide
Australia: tender and strata guides
Plain-English guides for Australian businesses bidding on government and council work, and for buyers reading a NSW strata report before they commit.
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9 min read
How to read an Australian government tender pack in 30 minutes
A 30-minute method for reading a government or council tender pack: find the deal-breakers, forms, dates and scoring before you write a word. Read the guide -
10 min read
Mandatory vs desirable tender requirements: what actually gets a bid excluded
Conditions for participation, format rules, late and non-conforming bids: what gets an Australian government tender excluded, and how to avoid it. Read the guide -
9 min read
How to build a tender compliance matrix (free CSV template)
Build a tender compliance matrix that catches every mandatory requirement, form and date. Step-by-step method, worked rows and a free CSV template. Read the guide -
10 min read
Tender insurance and certification checklist for Australian SMEs
Public liability, PI, workers comp, product and cyber cover, ISO 9001/14001/45001, WHS systems and licences: what tenders ask for and how to prove it. Read the guide -
10 min read
NSW strata report: what's in it and what to check before you buy
A NSW buyer's checklist for the strata report: levies, the capital works fund and 10-year plan, special levies, defects, by-laws, disputes and insurance. Read the guide -
9 min read
NSW special levies and the capital works fund: a buyer's guide
How NSW strata levies, special levies and the capital works fund work, what the 10-year plan tells a buyer, and who pays a levy struck before settlement. Read the guide
Articles
Contracts, policies, research and reports: how to get answers out of long documents and check them against the source.
Tutorial
AI Policy Conflict Detection: How to Find Conflicts Between Two Policies
AI policy conflict detection that works: map shared topics, quote both policies side by side, sort real conflicts from scope gaps, and verify every citation.
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Tutorial
How to Query Multiple Documents at Once with AI
How to query multiple documents at once with AI: build a per-document table, verify every citation that matters, and surface the gaps without blended answers.
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Tutorial
How to Summarize a Long Report with AI Without Losing the Source
How to summarize a long report with AI without losing the source: a section-by-section workflow with citations you can open, verify and defend later.
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Tutorial
How to Review a Contract for Termination and Renewal Clauses with AI
AI contract clause extraction, done properly: pull termination and renewal terms from an agreement, verify each against the source, and never miss a notice window.
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Info
What "Grounded AI" Actually Means (and Why It Matters for Your Documents)
Grounded AI means every answer comes from your documents, not the model’s memory. What grounding really is, how to test it, and where it falls short.
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How-to
AI for Compliance: Query Policies Without Hallucinated Rules
AI compliance document search done safely: curate the policy corpus, ask requirement-shaped questions, verify every cited section, and log real gaps.
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Info
Is It Safe to Upload Confidential Documents to AI Tools?
Is it safe to upload confidential documents to AI tools? What really happens to your file, the five risk vectors that matter, and how to decide per document.
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Tutorial
Extracting Data from PDFs into a Table with AI (Without Retyping Anything)
How to extract data from a PDF into a table with AI: a repeatable workflow for clean rows, consistent columns, and citations you can open and verify.
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Tutorial
How to Compare Two Research Papers with AI (Without Trusting It Blindly)
How to compare two research papers with AI: a step-by-step workflow to align methods, samples and results - with citations you can open and verify.
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How-to
The Best ChatPDF Alternatives for Confidential Documents (2026)
Looking for a private ChatPDF alternative for confidential documents? A 2026 buyer's guide: the categories, the honest tradeoffs, and 10 questions to ask.
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Info
How to Chat with a PDF and Actually Trust the Answer
Chat with PDF citations that open the exact source line. A practical workflow to verify AI answers from any PDF — and pick a tool you can trust.
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Info
Why AI Hallucination on Documents Happens — and How Citations Fix It
AI hallucination on documents comes from answering from memory, not your file. Learn why it happens and how grounded retrieval and citations fix it.
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How-to
How to Analyze a Contract with AI (and Verify Every Clause)
A practical guide to AI contract analysis: ask questions across your agreements and verify every answer against the exact clause — privately.
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Check your own documents
Ask FileAI about your contracts, tenders and policies and see the passage behind every answer. Try the sample contract first, or start free with your own files. No card required.