Key date
Quotations close Tuesday 18 September 2026 at 5pm.
“Closing Date and Time Tuesday 18 September 2026 at 5pm”
RFQ document
Page 1
Quote found on the page
Tender pack breakdown
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Trails Masterplan for the Shire of Ravensthorpe
237 requirements from 19 pages
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p. 1
Quotations close Tuesday 18 September 2026 at 5pm.
Closing Date and Time Tuesday 18 September 2026 at 5pm
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p. 6
Unless otherwise approved by the Shire, hold and maintain public liability insurance of $20 million any one occurrence for the contract term and any required run-off period.
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p. 6
Sign the Offer Form and declarations to satisfy mandatory compliance.
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p. 6
Address Price and value for money, weighted 20%, including total cost, pricing clarity, assumptions, value and hourly rates; lowest price is not necessarily best value.
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p. 5
Submit questions by 3 September 2026.
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A real example
A council tender, broken down
The Shire of Ravensthorpe's request for quotation for a trails masterplan: 19 pages across two files. FileAI listed 237 requirements. Here are some of them.
Bid / no-bid
Check a few things firstBid if you can resource the fieldwork and engagement, arrange the insurance and accept or negotiate the purchase-order liability terms.
Prepare a Shire-wide walking, cycling and shared-use Trails Masterplan, including facilities audits, consultation, mapping, costed concepts and implementation priorities; Fitzgerald National Park is excluded. Commencement is anticipated in October 2026, with completion by May 2027. This is a fixed lump sum consultancy RFQ with seven delivery stages and a contract and purchase order as determined by the Shire.
- Mandatory compliance requires signed forms, disclosed conflicts, stated departures, insurance capability and demonstrated capacity to deliver within the timeframe. (p. 6)
- Public liability cover is $20 million per occurrence unless the Shire approves otherwise; required insurance must be obtainable before contract execution. (p. 6)
- Professional indemnity cover must be at least $5 million per claim, maintained throughout delivery and for at least three years afterwards. (p. 2)
- Engagement includes three place-based drop-ins, two stakeholder workshops, targeted interviews, interactive mapping and a survey; allow sufficient personnel and travel. (p. 10)
- Delivery needs editable GIS data and at least four costed priority-project concepts, including walking and cycling or shared-use proposals. (p. 11)
- The indemnity covers broad direct and indirect liabilities without a stated cap; contractor terms do not apply unless expressly agreed in writing. (p. 2)
Key dates
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(p. 1)
Issue date
20 August 2026
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(p. 5)
Questions deadline
3 September 2026
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(p. 5)
Addenda to be issued by
6 September 2026
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(p. 1)
Quotation closing; confirm inconsistent weekday
Tuesday 18 September 2026 at 5pm
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(p. 5)
Offer validity
at least 90 days from the Closing Date
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(p. 5)
Evaluation
End of September/Early October 2026
4 conditions for participation
83 mandatory requirements
103 returnable documents
7 insurances
18 key dates
7 evaluation criteria
15 submission rules
Key date
Submit questions by 3 September 2026.
“Last date for questions 3 September 2026”
RFQ document
Page 5
Quote found on the page
Returnable document
Submit the Offer Form.
“Offer Form and declarations;”
RFQ document
Page 5
Quote found on the page
Returnable document
Provide a respondent profile.
“respondent profile, ABN, contact details and nominated contract representative;”
RFQ document
Page 5
Quote found on the page
Mandatory requirement
Accept the RFQ conditions or clearly state departures to satisfy mandatory compliance.
“acceptance of the RFQ conditions or clear statement of departures;”
RFQ document
Page 6
Quote found on the page
Mandatory requirement
Be able to meet the required insurance levels or obtain them before contract execution.
“ability to meet required insurance levels or obtain them before contract execution;”
RFQ document
Page 6
Quote found on the page
Source: Request for Quotation RFQ 2026-4, Trails Masterplan for the Shire of Ravensthorpe (August 2026). © Shire of Ravensthorpe. Publicly available at ravensthorpe.wa.gov.au. Shown as an example only; not affiliated with or endorsed by the Shire. View the public notice. Quotes are shortened here; the checklist you buy quotes each requirement in full.
What's in the checklist
Every obligation in the pack, sorted into what you must sort out before you submit and what applies if you win.
- Conditions for participation
- Who may bid at all: ABN and registrations, prequalification, conflicts of interest and mandatory briefings.
- Mandatory requirements
- Every must and shall that makes a bid non-conforming if missed, plus the main contract obligations.
- Returnable documents
- Each form, schedule, declaration and attachment you must complete, sign or submit.
- Insurances
- Each insurance you must hold, with its minimum amount and conditions.
- Licences and certifications
- Licences, accreditations, clearances and ISO certifications you must hold.
- Key dates
- Closing time, briefings, question deadlines, offer validity and contract dates.
- Evaluation criteria
- How bids are scored: each criterion with its weighting.
- Submission rules
- How, where and in what form to lodge: portal, format, page limits and addenda.
Linked to the page
Click a page number and the PDF opens at that page with the sentence highlighted.
Checked twice
Every quote is matched against the page text, and a person reviews every row before delivery.
Ready to work from
Download Excel or CSV with columns for your response, owner and status, or print it.
How we test it: on 12 real Australian tender packs, FileAI found 98% of the must-haves. See the results and how we measured them
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Tender pack breakdown
A$79 per tender pack
All prices in Australian dollars (AUD).
- Free preview first: bid/no-bid summary, key dates, first 10 must-haves
- Every row with its quote and page, checked by a person
- Up to 20 files and about 500 pages per pack
- Excel, CSV and print
- Addendum issued? Free re-run within 60 days
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A person checks every row
FileAI is small and new. While volumes are low, I read every row of your checklist against its page before it's delivered: I fix wording, remove anything that isn't a real requirement and add anything that was missed. That's why the full checklist can take up to one business day.
If something's wrong or missing, reply to your results email and I'll fix it.
Liam Killingback, founder · Australia · support@fileai.pro
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Questions
Which files can I upload?
PDFs with selectable text: the request for tender or quotation, conditions of tendering and contract, specifications, response schedules and every addendum. Up to 20 files and 150 MB, about 500 pages. Scanned pages without a text layer are skipped and flagged, because FileAI can't read scans yet.
How long does it take?
After you upload, the free preview is usually ready within 15 minutes, longer for big packs, and we email you the link. After you unlock it, a person checks every row against its page before the full checklist is delivered, usually within one business day.
Do I need an account?
No. You only give an email address so we can send you the link to your pack. Anyone with that link can open the breakdown, so only share it with people bidding with you.
Is my tender pack kept private?
Your files are stored privately and only reachable through your link. They are sent to our AI provider only to read the pages, and are never used to train AI. Ask us and we delete the pack and its files.
How do I know a row is right?
Every row quotes the words it came from and gives the page they are on, and FileAI checks each quote against the text of that page. Click the page number and the PDF opens with the sentence highlighted. Rows whose quote can't be matched are flagged for you to check.
What if it misses something?
Tell us. We fix the checklist, and if you're not happy within 14 days you get your A$79 back. If an addendum comes out, reply to your results email within 60 days and we re-run the pack at no charge.
Does it write my response?
No. It gives you the list of everything you must do, provide and hold, in the order you'll need it, with columns for your response, owner and status, ready to work through.
Which tenders does it work for?
Australian federal, state and local government tenders and quotations, from councils, agencies and government businesses, sent as PDFs. It reads any English-language pack, but the checklist is built around how Australian tenders are written.