Eligibility and registration
The acquisition's NAICS code is 541690, with a small business size standard of $19M.
“541690”
RFP and amendment
Page 2
Quote found on the page
RFP compliance matrix
Every requirement in the RFP, in one compliance matrix.
For US small businesses bidding on federal, state and local RFPs. Upload the solicitation and every amendment, and get each submission instruction, evaluation factor, required form and deadline, linked to its page.
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Europe and Eurasia Digital Infrastructure Project Scoping Services, U.S. Trade and Development Agency (USTDA), Office of Acquisition Management
295 requirements from 64 pages
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p. 2
Offers are due 9/11/2026 at 1:00 PM local time.
9/11/2026
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p. 33
Limit the technical proposal to 10 pages, subject to the listed exclusions. The Government will not evaluate additional pages.
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p. 36
Technical Sub-Factor 1 evaluates Relevant Technical Experience and Expertise, with equal importance to Sub-Factor 2. Demonstrate the specified smart cities and ICT qualifications with supporting examples, not unsupported assertions.
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p. 37
All non-price evaluation factors combined are significantly more important than cost/price.
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p. 52
Limit subcontractor use to less than fifty percent of the proposed price under Attachment III.
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A real example
A federal RFP, broken down
A US agency's small business set-aside RFP for scoping services, as posted on SAM.gov: 64 pages including its amendment form. FileAI listed 295 requirements. Here are some of them.
Bid / no-bid
High hurdlesBid only if you can demonstrate 10 years of smart cities and ICT experience and meet USTDA’s staffing and subcontracting restrictions.
Scope and evaluate Europe and Eurasia digital infrastructure opportunities, producing preliminary assessments, project reports, terms of reference, budgets, and a cumulative Final Report. The 36-month contract uses fixed-price deliverables with reimbursable travel and a potential six-month services extension. One award will be made through best-value tradeoff, with combined non-price factors significantly more important than price; set-aside selection is unclear in the supplied text.
- Demonstrate at least 10 years of smart cities and ICT development experience; relevant country or regional experience is equally important in technical evaluation. (p. 36)
- Award is limited to qualifying U.S. firms or individuals; employees must be U.S. citizens or permanent residents, and subcontracting must remain below 50%. (p. 52)
- Arrange overseas logistics and Defense Base Act insurance; commence travel within 30 days of award unless otherwise approved. Local entities cannot perform substantive technical work. (p. 24)
- Arrange reference-completed questionnaires for up to three recent contracts; reference submissions are due with proposals. (p. 35)
- SAM registration is required; only one award will result, and the Government may award without discussions. (p. 39)
- NAICS 541690 has a $19 million size standard; the supplied text does not clearly identify the selected set-aside status. (p. 2)
Key dates
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(p. 33)
Solicitation questions due
1:00 p.m., Arlington, VA Time Friday, August 21, 2026
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(p. 33)
Proposals due; amendment acknowledgment required before deadline
1:00 PM, local Arlington, VA time on Friday, September 11, 2026
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(p. 35)
Reference-completed past performance questionnaires due
1 PM, Arlington, VA Time on Friday, September 11, 2026
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(p. 34)
Past performance recency window
three (3) years before proposal submission
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(p. 23)
Sign Non-Disclosure Agreement
upon award
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(p. 24)
Commence travel unless COR agrees otherwise in writing
within 30 days of contract award
20 submission instructions
37 evaluation factors
16 required forms and certifications
4 eligibility and registration conditions
6 key dates
37 mandatory requirements
12 past performance and personnel requirements
29 pricing instructions
62 clauses of note
1 insurance or bonding requirement
61 reporting and deliverables
10 payment and invoicing terms
Eligibility and registration
Comply with FAR 52.204-7 – System for Award Management registration requirements.
“FAR 52.204-7 – System for Award Management”
RFP and amendment
Page 39
Quote found on the page
Key date
The solicitation issue date is 8/14/2026.
“8/14/2026”
RFP and amendment
Page 2
Quote found on the page
Key date
Offers are due 9/11/2026 at 1:00 PM local time.
“9/11/2026”
RFP and amendment
Page 2
Quote found on the page
Evaluation factor
The Government will evaluate proposals strictly on their written content. Merely restating requirements or promising compliance without supporting rationale is insufficient.
“Proposals will be evaluated strictly in accordance with their written content.”
RFP and amendment
Page 33
Quote found on the page
Evaluation factor
Failure to meet the solicitation's minimum technical requirements results in an Unacceptable rating and ineligibility for award.
“RFP respondents who fail to meet the minimum technical requirements of the solicitation will …”
RFP and amendment
Page 33
Quote found on the page
Source: Request for Proposals 1131PL26R0058, Europe and Eurasia Digital Infrastructure Project Scoping Services, U.S. Trade and Development Agency (August 2026), posted publicly on SAM.gov. Shown as an example only; FileAI is not affiliated with or endorsed by USTDA. View the public notice . Quotes are shortened here; the matrix you buy quotes each requirement in full.
What's in the compliance matrix
Every obligation in the RFP, sorted into what you must submit and what applies if you win, in the categories a proposal manager works from.
- Submission instructions
- Section L: volumes, page limits, fonts and format, and how and where to deliver the proposal.
- Evaluation factors
- Section M: each factor and sub-factor, how important it is, and how the award is decided.
- Required forms and certifications
- SF-33 or SF-1449, reps and certs, attachments and every other form to sign and return.
- Eligibility and registration conditions
- Who may bid at all: SAM registration, set-aside and size standard, licenses and clearances.
- Key dates
- Questions due, proposal due with time zone, site visit, award and performance dates.
- Mandatory requirements
- The shall statements in the SOW or PWS and other must-meet requirements that decide compliance.
- Past performance and personnel requirements
- References, recency and relevance, and the key personnel you must name, with their qualifications.
- Pricing instructions
- Contract type, CLINs, the price volume format, rate tables and how price is evaluated.
- Clauses of note
- FAR, DFARS and agency clauses that put real cost, risk or work on the contractor.
- Insurance and bonding requirements
- Each insurance, bond and financial security you must hold, with its amount.
- Reporting and deliverables
- Reports, plans, meetings and records the contractor must deliver after award.
- Payment and invoicing terms
- How and when you are paid: invoicing system, timing, retainage and limits.
Linked to the page
Click a page number and the PDF opens at that page with the sentence highlighted.
Checked twice
Every quote is matched against the page text, and a person reviews every row before delivery.
Ready to work from
Download Excel or CSV with columns for your proposal section, owner and status, or print it.
How we test it: on 12 real public US solicitations, FileAI found 96.4% of the proposal requirements in our answer key. See the results, the misses and how we measured them
Why not just ask ChatGPT?
ChatGPT will summarize an RFP if you ask the right questions. FileAI reads every page of the solicitation and its amendments, lists every requirement, checks each quote against its page, and gives you the spreadsheet you build the proposal from.
Prefer to build it yourself? Start with the free template.
A blank compliance matrix with the twelve types, drop-down lists for type and status, and 17 worked example rows from a fictional RFP. Read how to build one or how to shred an RFP.
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RFP compliance matrix
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A person checks every row
FileAI is small and new. While volumes are low, I read every row of your compliance matrix against its page before it's delivered: I fix wording, remove anything that isn't a real requirement and add anything that was missed. That's why the full matrix can take up to one business day.
If something's wrong or missing, reply to your results email and I'll fix it.
Liam Killingback, founder · Australia · support@fileai.pro
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Questions
Which files can I upload?
PDFs with selectable text: the solicitation (SF 33 or SF 1449), Sections L and M or the instructions to offerors, the statement of work or PWS, attachments and every amendment. Up to 20 files and 150 MB, about 500 pages. Word and Excel attachments need to be saved as PDF first. Scanned pages without a text layer are skipped and flagged, because FileAI can't read scans yet.
How long does it take?
After you upload, the free preview is usually ready within 15 minutes, longer for big RFPs, and we email you the link. After you unlock it, a person checks every row against its page before the full compliance matrix is delivered, usually within one business day.
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No. You only give an email address so we can send you the link to your RFP. Anyone with that link can open the matrix, so only share it with people bidding with you.
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Your files are stored privately and only reachable through your link. They are sent to our AI provider only to read the pages, and are never used to train AI. Ask us and we delete the RFP and its files. Please don't upload classified, export-controlled or other restricted documents.
How do I know a row is right?
Every row quotes the words it came from and gives the page they are on, and FileAI checks each quote against the text of that page. Click the page number and the PDF opens with the sentence highlighted. Rows whose quote can't be matched are flagged for you to check.
What if it misses something?
Tell us. We fix the matrix, and if you're not happy within 14 days you get your US$99 back. If an amendment comes out, reply to your results email within 60 days and we re-run the RFP at no charge.
Does it write my proposal?
No. It gives you the list of everything you must submit, show, hold and meet, grouped the way a proposal manager works, with columns for your proposal section, owner and status. You write the proposal.
Which RFPs does it work for?
Federal solicitations from SAM.gov, in the uniform contract format (Sections A to M) or on an SF 1449, and state, county and city RFPs, RFQs and invitations for bids, sent as PDFs. The matrix is built around how US solicitations are written: instructions to offerors, evaluation factors, forms and certifications, eligibility, past performance and personnel, pricing, and the clauses that matter if you win.
Is it legal or procurement advice?
No. FileAI lists what your documents say. Read the solicitation itself, and ask the contracting officer when two parts disagree.